Bath City Supporters' Society EGM Notification - 25th April 2018

Bath City Supporters' Society EGM Notification - 25th April 2018

Dear Society Member

The Supporters’ Society invites all members to attend an EGM (1930hrs - 2100hrs) on Weds 25thApril 2018 in the TR Hayes Lounge, Twerton Park BA2 1DB.

Purpose

This is a single-purpose Extraordinary General Meeting called to conduct a ballot to establish the members’ views on converting the Twerton Park pitch from grass to a “FIFA Quality Pro” surface. Those attending will have the opportunity to discuss and debate the motion and then cast a vote via a secure ballot box on the evening. Alternatively, it will be possible to vote either on-line or via a postal vote (details below). It will NOT be possible to change the wording of the motion as the process for the postal vote and the on-line voting will have commenced.

Informed Decision

As a member of the Society you have a duty to make an informed decision on this important topic. Please take every opportunity to understand the implications of the decision. The Club Board commissioned a Feasibility Study which was sent to you previously if you are not on-line. Alternatively, the Feasibility Study, an FAQ document and supporter docs are to be found at this link. Also, the Society hosted an Open Discussion on 22nd March. The presentation and meeting summary are found at this link. There are also numerous relevant documents available to read, on request, at Twerton Park.

The Motion

All members will be invited to vote “Yes” or “No” to the following motion:

“Bath City should immediately and provisionally pursue replacing the Twerton Park pitch with a "FIFA Quality Pro surface" subject to the conditions in the feasibility study being met. This would include a clear and sustainable plan to secure capital funding.”

Recommendation

Following the commissioning and publication of the Feasibility Study and having listened to all points of view, The Club Board recommend that you vote“yes” to this motion.

Voting

Each eligible Society member is entitled to one vote. The vote will be overseen by a neutral observer who will ensure it is conducted according to the Society’s constitution and s/he will report the results. The aim is to announce the results no later than Friday 27th April.

All members registered on the date of the EGM notification (11th April 2018) will be eligible to vote and can do so by one of the following three methods.

Voting Options:

You can vote using ONE of the following methods.

All votes must be received before midnight on 25th April 2018.

1. Postal Vote:

Please state your Name and Address and the word "Yes" or "No" and at post it to:

“Pitch Vote”

Bath City Supporter’s Society

Bath City Football Club

Twerton Park

BA1 2DB

2. Ballot

You are invited to attend the EGM at Twerton Park as per this invitation letter.

Please make yourself known to the returning officer who will provide you with a ballot slip. Place it in the ballot box provided on the night.

3. On-line

The Society will be sending details to all members for whom we have e-mail addresses using the Helios tool on Sunday 22nd April. If you have received this note via e-mail we propose to use this address. It is the member’s responsibility to ensure we have the correct e-mail address. The on-line voting instructions and the question will be embedded in the notification e-mail.

Regards

Michael Clayton

Chair, Bath City Supporters’ Society

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Bath City Supporters' Society

Bath City Supporters Society works with Bath City FC and in the community, providing an independent voice for City fans.

The Society is a membership-driven organisation that exists to represent the views and concerns of our member supporters.

It originally formed in 2003 to enable dedicated supporters of Bath City to acquire substantial community ownership of the club.

We are now the single largest shareholder in Bath City FC, and so will have a key role to play in deciding the club’s future.
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